Why Businesses Are Shifting to Office 365

There is a reason why Microsoft is still thriving in the modern workplace. They adapted to the new working environment geared towards the cloud. As a result, they moved away from the traditional per machine installation setup and embraced the cloud delivery method for their services through Office 365.

Through this process, they not only are able to provide businesses the standard Office Suite that includes Word, Excel, and PowerPoint, but also advanced collaboration tools like SharePoint and Teams.

The impact cannot be denied. More and more businesses are shifting to the Office 365 platform. Here are some of the reasons why…

New but Familiar

Microsoft Office is the gold standard for all Office Suites. Even the mighty Google is still trying to replicate a lot of the functions that you can do from the original Word, Excel, and PowerPoint. As a result, a lot of people are very familiar with it.

When they move to Office 365 from the traditional Microsoft Office Suites, the learning curve is not that difficult. After all, it is still the same Office suite, just in a different delivery method.

Mobile and Flexible

Gone are the days when employees can only work at the office because this cloud-based service from Microsoft is accessible from anywhere. As long as the user has internet connection, they will be able to access Office 365.

In addition, if you do not have internet connection but have a desktop or laptop PC with a pre-installed Office 465 Suite, you will still be able to use the productivity apps.

Flexible Pricing

There is no need to shell out large capital investment to have Office 365 installed on every computer of your employees. Instead of buying the software outright, Office 465 is delivered via reasonable month-to-month subscription fee.

This allows your business to treat is as a recurring expense instead of something that you must pay immediately. It allows for more flexibility in your overall budget.

Redundant and Reliable

To say that Microsoft is confident about the uptime of their service is an understatement. As one of the biggest information technology company in the planet, it is safe to say that they have some of the most state-of-the-art data centers in the world. And I said some because they have more than one data center to support their IT services for maximum redundancy.

That is why they can guarantee an uptime of 99.9 percent. It would take a catastrophic event to get multiple data centers with multiple high-level servers to go down.

Top-notch Cybersecurity

Incidents of cyberattacks has been increasing every year. Not unexpected given that the modern workplace is interconnected via the Internet. It means that companies must be vigilant in protecting their IT assets.

Office 365 provides smaller businesses a level of cybersecurity that they would not have the budget or resources to implement themselves. As one of the top brands in IT, Microsoft backs Office 365 with top-notch cybersecurity protocols that is even guaranteed by the company itself.

Continuous Update of Service

In the past, you had to buy new licenses to get the new version of Microsoft Office. Back then, these licenses were pretty expensive, which led to the proliferation of bootleg copies in the black market.

Microsoft, however, recognizes that it won’t fly anymore. The cloud made it possible to increase the reach of Office 365. As a result, when new updates and upgrades are done to the service, it is rolled out to all users at no extra fee.

Collaborative Tools

Aside from the Microsoft Office mainstays, you are also getting different tools that will make collaboration within your organization much easier.

SharePoint allows your team to work on the same document at the same time regardless of location. Microsoft Teams, on the other hand, is a team messaging app that also allows for file sharing. You can even launch an online meeting directly from the app if your team needs some face-to-face meeting.

Organized Email and Calendar

Microsoft Outlook allows you to organize your email better. Create special folders for certain types of messages. Mark spam messages and even remove ‘Clutter.’

The best part is the calendar function of Outlook. Sync it with the calendars of everybody in your organization. This way, everyone knows when everyone is free or if someone is busy. From there, you can schedule meetings easier because you have a better idea about everyone’s availability.

Plus, you can include the links and dial-in details when you are scheduling a conference call.

Conclusion

Office 365 continues the tradition started by Microsoft Office of being the top productivity application in the world. It is secure, reliable, and familiar plus it gives your team more collaboration tools that will only result in increased efficiency and productivity.

So, what are you waiting for? The Office 365 bandwagon is just waiting for you to jump in.

Contact Swift Systems today!

Let our Specialists take care of your IT Support