Why is Business Data Backup in Frederick Important?

Most companies use computers and mobile devices to perform business procedures and to store data. However, cyber-attacks and natural calamities present imminent danger to business records. Organizations that do not have file backups risk losing important data which may lead to losing the business itself.

As such, having business data backup in Frederick and other areas is essential to maintain the continuity of your operations. Creating copies of your critical files and storing them in the cloud, a hard drive, or any storage device such as flash drives or DVDs will allow you to retrieve them quickly in case your primary files get corrupted.

Business Data Backup Frederick

What Are the Greatest Risks to Files?

More often than not, we do not realize the risks of losing data until it happens to us. The most common reasons for data loss include the following:

  1. User or administrator negligence
  2. Updating or deleting files are typical activities that we do almost every day. That is why sometimes, we unknowingly delete files or overwrite the parts we did not intend. In fact, even technical experts have the tendency to accidentally press the delete button on a file or directory. Implementing more efficient procedures for saving our work and creating business data backups will definitely help in this case.

  3. Computer malfunction or theft
  4. Computers that unexpectedly shut off while in use can be frustrating, especially if you're in the middle of writing a report. Creating and storing backups on flash drives and other physical remote devices can help in your productivity. This approach can also protect you from cybercriminals who are trying to steal your data, as you can easily replace the device and download previous files from the storage.

  5. Computer hacking
  6. Cybercriminals nowadays have come up with new ways of infecting computers with malware and viruses. Damages may vary greatly but the majority of viruses often affect stored data and your operational system.

    For example, cybercriminals use ransomware to block users from accessing their own personal files on their computers. After infecting their computers, hackers also demand their victims to pay a ransom to restore access to their files. In many instances, victims still fail to retrieve their files after paying the criminals.

    In order to retrieve the files, users should be provided with a code to access the encryption, however, hackers don't usually comply. They even delete all the data on the victim's computer even if they have already paid, which is why you need to keep it safe on external drives.

  7. Power failures
  8. Power failures can negatively affect your business data. Imagine writing a long report or updating your company database and then all of a sudden, there is a power outage. This may cause you to lose your data unexpectedly. It can also create an even deeper problem affecting the operation systems or hardware of computers. For instance, improper shutdown of computers may impact the rebooting operations later on, hindering you from ultimately accessing your data.

  9. Theft of computer
  10. There's always the risk of thieves getting into your office and taking your electronic devices. While you can easily replace the computers, the data saved on its hard disks are invaluable. Losing computers can be less painful if you have proper business data backup strategies in place. This allows you to recover your data even after you lose your device.

  11. Fire accidents
  12. Fire incidents or explosions may completely destroy your computers and the data saved on it. Backing up your data regularly can guarantee that you will not lose your documents even if the building burns down.

How Do I Create a Backup?

In order to create backup computer files, you may use built-in utilities in your computer that offer backup and restore capabilities. You have the option to back up files on separate local drives or in an external storage. However, using internal software won't protect you if your computer crashes. It is highly recommended to copy your files to a remote device for full-scale protection.

Using external business data backup services in Frederick enable you to secure offsite copies of your data. Cloud backups are a great choice for providing additional redundancy and security for businesses. This can ensure that important files will remain available if and when onsite or physical data disasters strike.

Swift Systems ensure that customer's IT needs and requirements are met by delivering quality products and services. We can help you prepare against the growing threat of hacks, attacks, and data breaches. Contact us today at (301) 517-9495.